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-- OPEN AIR - 3 Days - Electronic Music Fest 2009
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NYTA PARTY
NYTA PARTY - Friday - Sept 25th / Sunday - Sept 27th - 2009 (Fri 8pm / Sun 8pm+)
Thank you for all of the comments so far...
I wanted to update everyone and get some more feedback.
We were discussing headline entertainment. I received quotes for both Infected Mushroom and Astral Projection.
Many of you guys already know what they cost and understand where that places us.
For a single night w/ A.P... we would need a minimum of 300 people paid ($30 ea) to cover artist costs. (That's including airfare and hotel)
I.M. would require at least twice that. (of course they would do better, but could they draw 600 people?)
The ticket earnings should cover the entertainment expenses.
Because the location is 90 Miles north of NYC, our "local" turn out is questionable. My goal is to build-up the scene enough, so that we can have multiple gatherings each year.
I feel "strongly" about partying with friends to the music I love in a professional, safe and non-corporate environment. The experience will speak for itself if we can get through this first one.
QUESTION: What if we only booked Tri-State DJ's for this event? Would "anyone" show up?
If this was simply a 48hr NYTA Party - (20+ DJ's) outdoors on a lake upstate from you...
Would you go???
If we used local entertainment:
- We could focus our budget on "Enhancing the Environment" (More Sound, Lights & Effects)
- The tickets would be much cheaper.
The original details:
Friday - Sept 25th / Sunday - Sept 27th - 2009 (Fri 8pm / Sun 8pm+)
48 Hour NYTA party (90 miles north of NYC) up in the scenic �Hudson Valley� - 1 hour drive from Yonkers, NY/Northern, NJ/Albany, NY/Danbury, CT/Metamoras, PA)
Staging Area:
The picture shows a gravel / grass area next to the Lake. This is where we will set everything up!
Dedicated Party spot for you:
You will have a dedicated (20x20' "VIP - Canopy Lounge� where you can chill out.. but still be a part of the fun.
This comfortable area will serve as your group�s base camp / retreat all weekend long.
Bathrooms:
Clean toilets and showers (Regularly maintained)
Mass Transit:
There will be shuttle buses from train and bus stations in Poughkeepsie (Metro North), Rhinecliff (Amtrak) and Kingston, NY (Adirondack Trailways Bus) and at neighboring universities (Bard, Dutchess, Vassar, Marist, SUNY New Paltz)
Feel free to message me!
Ben
Here you can see the Lake Area.
NYTA is home to some great (and rather large) names. you should contact Breakfast, Eco, Mike Saint Jules, Thomas Datt since they're all members here (and i'm sure i'm forgetting others).
have you organized any events in the past?
Hey,
I have put on quite a few club events and large outdoor parties here upstate.
The business aspects are already being managed by other teams.
I am more or less giving NYTA an opinion on how this event is booked. I want you guys to to be able to go to a 3day open air fest that is only 1.5 hours away... and party the whole weekend with each other.
Does this sound like something you guys would be interested in?
Let me know.
Ben
are you by any chance the person who did orb fest last summer?
if it can get done, i'll be there. with like 3000000000 other people that i'll drag along
for the psy trance stage i think the headliner should be astral projection...absolutely phenomenal act. also, matt hardwick or john 00 fleming wouldnt be bad either. as for the headliners for the main stage im glad sasha n digweed rnt available but im certainly looking forward to who u book for that stage.
| quote: |
| Originally posted by gimmebeatz for the psy trance stage i think the headliner should be astral projection...absolutely phenomenal act. also, matt hardwick or john 00 fleming wouldnt be bad either. as for the headliners for the main stage im glad sasha n digweed rnt available but im certainly looking forward to who u book for that stage. |
j00f is absolutely relentless. i'm not much into psy, but i caught j00f @ Love in NYC and he really impressed me
| quote: |
| Originally posted by neocubist How different is the Dubstep crowd? I know the music well.. I'm just wondering what that scene is like... I don't plan on having hiphop or rap.. Would it be worth having a separate party for them on another stage? I have 5 available  SOLARITY FEST 2009 ROCK & ELECTRONIC - OPEN AIR MUSIC FESTIVAL September - 25th . 26th . 27th 3 DAYS - 5 STAGES - ALL AGES - CAMPING (3 OUTDOOR STAGES - NIGHT CLUB - CHILL LOUNGE) HUDSON VALLEY, NEW YORK Dave Seaman & Nick Warren are available for my Club Nights.. Thoughts? Ben |
Techno / House / Trance is not that big in upstate NY..
I will do my best with creative marketing/promotions to draw some extra people to the evening parties.
It's mostly up to the NYC scene though.
This is our chance to have a great time without police or a "club" kicking us out.
This event is for us... Ive been driving to NYC to see DJ's for years... I'm hoping to give you something really fun to do away from the concrete.
Keep the ideas coming.
Thanks!
Ben
| quote: |
| Originally posted by neocubist This is our chance to have a great time without police or "club" kicking us out. |
wow ben, sounds like you're up to somethin' crazy... and i like it!
i know you made the trip down to ATL for diggers, i'd def have to make my way up to NY for this camp/festival deal if you get it all going!
matt
this sounds awesome and I'd love to see Nick Warren or other big names outdoors without things having to end early...BUT
Isn't the 26th the night that Tiesto is supposed to play a huge outdoors show for 15,000 in NYC? That could hurt attendance... or bring a ton of people out as soon as the show ends (I've been told that outdoor music has to end @ 10pm but am not positive on the accuracy of this)... I don't mean to put a damper on this because it sounds like you're doing something awesome, but I figured I should throw it out there.
you've got a lot of time to get this all worked out. of course bigger DJ's = bigger drawing power, but they can also be outrageously expensive to book.
IMO a well rounded lineup of locals + middle to lower-end-upper-tier DJ's would be the best way to go. there would still be recognizable names that will draw the knowledged fans out - and it won't be as expensive as bringing out an 'elite' act.
if you really want to get the NYTA's involved...perhaps a NYTA meeting committee for this event should be put into place! get the musical minds going to make this everything that it can be. i've personally always wanted to be a part of something like this (outdoor festival with very little restriction + great music = a dream scenario)
| quote: |
| Originally posted by backtoibiza Isn't the 26th the night that Tiesto is supposed to play a huge outdoors show for 15,000 in NYC? |
Hey man, I hearya, but isn't expecting 10,000 people to be there off the bat a bit hopeful? I've done many parties and we don't survive unless we absolutely lowball what we think the turnout and cost/benefit is. There hasn't been a trance/techno event in New York City in the past decade that's had 10,000, so I think that assuming that many people are just "gunna be there" is a bit shotty? Unless you have a really good reason why you're certain that many people will be there. Not trying to shoot down your idea, I think it's fabulous, but at the same time, I'm a businessman, so something like assuming 10,000 generic locals will be there raises a red flag....
There should always be a balance between the price you pay for the DJs and what draw you think they have. Just check New York City as a reference. On average, how did [insert DJ here] do the last 2, 3, 4, 5 times they came to New York? Was it a 3000 capacity venue or 300? Is this a DJ that some people on Trance Addict like but otherwise isn't relevant in the current scene? These are all questions to raise up when thinking about the DJs.
You want to have good DJs, but at the same time, you don't want to waste your money and their time (and cast off the New York electronic scene as a joke in their eyes, if something as big as this fails or goes nowhere near as planned).
Check the Minitek 2008 promoters as a reference and you'll see exactly what I'm talking about... Hope I can be of help just a little bit Not trying to rain on the parade, just giving some words of wisdom.
Another thing to highly consider is promotional credibility. Guys like Made Events, Pacha, Webster Hall, etc., have spent years and loads of energy forming relationships with not only these big DJs you're mentioning, but their agencies. These agencies won't just give away Sasha, Digweed, Corsten, etc... Even guys like Prydz, Deadmau5, more mid-level guys, are restricted in the local area by who and where they work with. Most agencies won't take a first-time festival promoter seriously; they see a lot of scenarios like this all over the world, and DJs like that can demand whatever they want and however much they want and still get bookings. In other words, they're not suffering for bookings.
There's a huge inner network of industry people that it takes years to crack into. For example, you can't just "book" Kanye West or Daft Punk, with money. You need to show years of mastery of throwing shows, putting on one-offs, or whatever the case may be... Just throwing an example out there.
On the other hand of things, you never know... Going with a huge collection of midlevel guys (guys like Sied Van Riel, Arnej, Martin Roth, Marcus Schossow, Menno De Jong, etc.) might be able to work wonders... The thing is, something like this has never been done before, so we won't know or have anything to go by. The thing is, to book one of these guys takes days of talking about prices, shooting back and forth contracts, booking hotels, flights, and getting Visas and passports in order... Multiply that by a dozen or two, for a bunch of different stages, and you have months of work that needs a team of at least 5 to work on for a year to organize...
Not to mention, no matter where something like this is happening, permits need to be attained... Even a rinkydink town, you mess with the wrong person and they can get you shutdown within an hour. You mentioned that 10,000 people will be going to this, things like parking, places to stay, bathroom areas, eating areas, and waste disposal start to come into play... Unfortunately, that's why things like this are organized by teams of 10-20 people who do it as their full-time job, and only do it once or twice a year.
All Points West Festival in Jersey City was one of the biggest festivals this city's seen in recent years. The amount of work that went into something like that, 2 days, you can't even imagine. Not to mention, it was right across the Hudson River and not 1.5 hours up north. It's all really fuzzy, man, you should try contacting an outside 3rd party company that organizes events and can do those miscellaneous things like permits, etc...
It really is a dream scenario.
I was aware that Tiesto was doing his thing... But honestly, he is way more commercial than the market I am going after.
Not to mention, Techno Camp Fest! come on??? Tiesto is always playing to huge crowds that don't understand electronic music.
Once again.. Am I drawing a NYC crowd that would be affected by Tiesto?
A 3 hour radius for me is..
Boston, MA
Montreal, Canada
Binghamton, NY (Yeah shoot-out!)
Philadelphia, PA
Asbury Park, NJ
Does that circle have an underground willing to travel a few hours and do something different for once?
Who can we book to bring up-wards of 600 people for the weekend?
The Jam Band shit will take care of itself.. and I'm sure there will be tons of tripped out hippies falling in love with our modern jams...
You can always tell who comes out to the shows for the music around 3-4am at a club. There we are... Eyes all bugging out... Sweat Stained... Refilling water in the bathroom... tipping the guy because he handed you a paper towel. (You know, that is a fucking expensive ass paper towel! If you had to put a dollar ina machine for a single paper towel, would you do it?) heheh
Anyway, I'm glad Tiesto is playing.. That will keep all the ass grabbers at home. The girls will feel safe!
another thought.. There were a ton of Asians at Exacta, March 28th... How does that happen? It seemed a little out of place.
Do Asians go camping? hehehehe
We will have Hotel deals for people who can't hang.
I talk too much..
I myself have just started out with my promotional company. Our first event was a huge success, but it took a lot of planning to make it happen. I have a second one coming up at the end of May, and more afterwards. I can only make sure we are organize and plan the event well. Meaning getting the artist and venue sealed, while leaving us enough time to promote. Then hoping that will make my event a success. Also at the same time try to avoid major DJ's, like Tiesto, PVD, Armin, etc.
It sounds like you need a lot more planning, because you can't just write off Tiesto, because he will almost certainly eclipse your event.
I like your idea and we all wish we can have the best DJ coming here every week, but it's just very hard to do at the moment. Also You need to put a lot more time in to planning the festival, and find the right time to do it. Honestly I think you should shoot for 2010. In my opinion it's to late to get this all ready for september, and leaving you enough time to promote.
Seriously sit down, and write down what you want to do and how you are going to do it. Be professional about it, and don't just chase a dream, plan a route to achieving the dream.
Best of luck, and keep me updated with you plans.
I don't play trance but if this is serious send me a pm.
Re: OPEN AIR - 3 Days - Electronic Music Fest 2009
| quote: |
| Originally posted by neocubist Hey Everyone, I am in the middle of budgeting for a large 3 day festival 90 miles north of NYC. CAMPING... 3 days/nights of partying in upstate NY for us!!!! |
I don't know shit about NY.
I am just coming in to say an outdoor fest with Psy playing till the wee hours in the morning sounds..... INTENSE.
make-it-happen & good luck
Re: Re: OPEN AIR - 3 Days - Electronic Music Fest 2009
| quote: |
| Originally posted by The Vza 90 miles north of NYC is not upstate NY. Syracuse is upstate, my son |
i heard people in westchester beat their cousins... AKA their wives... cause they married them...
its funny cause its true LOL
ok ok ok enough out of me
Westchester Trailer
thats what the tv tells me
disclaimer: this show seems really really gay...
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