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There are some things to consider...
-1st. It is a good opportunity to get to know first-hand, as a promoter, how difficult setting up a party is.
-2nd. It is also a good opportunity to let the other people involved; artists(djs, musicians,decorators), sound people, electric and lights people, transportation, catering, flyer distributors, stalls/shops/bar, healing area, ritual and dance people, people on the doors, security, cleaning, the other ONE important-crucial role being the trusted CASHIER, sponsors, financing people, etc.
As I was saying... let those involved to know how brave and difficult can be to put together the energy to through out a party. This is an opportunity that may unite those ones related in it...Ok maybe you or just a couple of guys plan to do all those roles, but that doesnt mean that those jobs mentioned above are unnecessary; someone would had to do them anyway!!!
And this "getting together" can be accomplished(or not) by the kind of communication you have with them.
As a general rule PROMT and CLEAR communication is vital. Tell them what is happening even if you dont know what the outcome will be.
A very carefull(and caring) email you write to them will do in most cases. At others a phone call or visit will be necessary.
Pbbly they already know something, telling them oficially gives you the confidence to speak up at dificult moments and eases the regular contacts.
If you cannot find a fair alternative location you may also need to email and publicize a heartfel letter/email to those been reached, explaining what happenend and how this valuable energy that almost got together will be attentive to spot the next appropriate moment to really gel and materialise the party all dream with.
Your help-question is actually a very good one(though it doesnt need to be posted so late or under such difficult circumstances. I have heard it several times, enough for us to even get a good type-answer written that is somewhere. One important part of the answer is timming and you seem to have run out of it... Other part is plan Bs and how to react with the flow, or cover for mistakes,etc.
But there is much more to it. I can advance here we say: "organizing parties is like baking a big fat cake". It has many layers and usually if you get one layer wrong the whole thing fails...like you do everything Ok but the promotion is wrong...nobody will go, or if the location is wrong, or the price,etc. Not a matter to think of now...
If I would be you, I would be thankfull that the energy is seeded spreaded and that a strong, unavoidable external factor(a fire at the location) gives us the chance to see the other side of many of the people and energy involved... be very attentive and try to listen to everyone's reaction and you may learn quite a lot...
And lastly you might not agree with me, but I believe that more important than WHAT party you are able to set up, is HOW you set that up. In other words, more important than the Piramids or the Cathedrals that are built is HOW those were built and the effect that construction imprinted into the people involved... but that is just a personal view...
Enjoy!
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"This knowledge may change you somewhat.
That's all knowledge ever really does, I suppose..."Marius
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Need Help with party plannin
